December is a great time to clean up your hard drive. It allows you to start the New Year with plenty of drive space, and you'll have peace of mind knowing your old data has been archived and secured. Archiving is the process of permanently removing data from a drive and storing it safely on removable media—versus backing up where you consistently make identical copies of current files.
Begin the archiving process by sorting through files and moving them to a new folder. Choose the media type for your archive data: DVD Recordable (DVD-R) and Blu-ray (BD-R) are good choices because data can only be written once to these types of discs.
After you have set aside files to be archived, burn three copies of each disc. Verify all discs after burning to ensure data was written without errors. Store each disc at a different location: One copy at your office for your use; another secured offsite (home or safety deposit box); and give the last copy to your attorney or accountant to store in a locked location.
Having safely archived your data files and checked the newly created discs, you can safely delete the archived data from your hard drive.
Remember, an ounce of prevention really is worth a pound of cure.
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